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Purchasing & Logistics Coordinator

Job Title: Purchasing & Logistics Coordinator
Reports to: Global Sourcing & Inventory Manager
FLSA Status: Full-time; Exempt
Career Level: Advanced

Purpose: The Purchasing & Logistics Coordinator is responsible for placing timely, accurate orders with manufacturers, managing the quantity and timing of shipments, as well as ensuring that quality meets Peepers product standards.

This position is based at our headquarters in Michigan City, IN but has the option to work remotely up to 2 days per week, dependent on business need

Duties and Responsibilities:


  • Submit Purchase Orders using internal ERP system to Asia-based manufacturers
  • Communicate with all manufacturers throughout the production process to ensure understanding of PO’s, Peepers quality standards, and timeline for delivery of goods
  • Update Excel-based Vendor PO log weekly; detailing production status of all outstanding PO’s
  • Work with Product Development and Marketing teams to ensure manufacturers are producing to Peepers marketing standards (including tags, packaging, etc.)

  • Advise manufacturers of shipping method upon completion of production based on business needs
  • Work with freight forwarders and Hong Kong office to optimize freight while reducing cost by gathering AIR quotes with TMS system
  • Consolidating shipments across manufacturers and POs
  • Track all incoming shipments using logistics management software and alert team of shipment delays
  • Perform routine due-diligence ensuring Peepers is using the best logistics companies and practices

  • Notify DC Team of incoming shipments and prepare all Excel-based receiving paperwork
  • Work with Finance team, ensuring vendor payments are made in timely manner, including utilizing credit memos

Quality Control:
  • Assist DC Receiving Leads and Team with quality control of product upon arrival
  • Prepare and communicate extensive QC reports including Corrected Action Plans to manufacturers

Inventory Integrity:
  • Conduct cycle counts and bin checks using internal ERP and OWMS systems to ensure inventory accuracy

Skills & Knowledge Required
  • Associate degree Preferred
  • 2-3 years related experience
  • Prior ERP experience
  • Excellent ability managing multiple competing priorities daily
  • Strong critical thinking and logical reasoning skills
  • Excellent organizational, time management, and project management skills
  • Advanced skills with computer software such as Microsoft Office (Excel, Word, PowerPoint)
  • Strong knowledge of basic mathematical skills
  • Must be a self-starter, results-oriented, and a team player
  • Must have outstanding leadership, presentation, and communication skills
  • Must be able to define problems, collect data, establish facts, and draw valid conclusions
  • Excellent verbal and written communications skills
  • Solid customer service attitude with excellent negotiation skills.

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